From first login
to inspection day.
A practical start-to-finish guide to getting your quarry, sand and gravel pit, or surface aggregate operation organized in PitPro.
Create your account
Start with your work email. PitPro keeps the paperwork for your operation in one place, whether you’re at the quarry or back in the office.
- 1.Create an account with your name, work email and password, and agree to the Terms and Privacy Policy. Confirm your email from the message we send, then sign in. Google sign-in is also available.
- 2.Start the 14-day free trial through Billing. Checkout collects a payment method for the trial; the base plan is $69/month after the trial unless canceled.
Create account
Add your mine site
Give each pit or quarry its own home. Records stay organized by site, so you can find the right book when you need it.
- 1.On first setup, enter your company or organization name, your first mine site name and an optional MSHA mine ID.
- 2.For another site, open Mine Sites and choose + Site. Enter its site name, MSHA mine ID and state. Extra mine sites are available as a paid add-on.
Set up your operation
Add your company and your first mine site.
Set up your MSHA Book
The Digital MSHA Book is arranged into familiar sections for each mine. Add the records you already have, then keep it current as new ones are created.
- 1.Open a section such as Training Plan, Workplace Exams or Emergency Plan, then choose Add record. Give it a title, attach a document, take a photo or scan a paper record with your phone.
- 2.Search by title, notes, filename or section. Use Uploaded, Needs Review and Missing labels to track what you have and what still needs attention.
MSHA Book
Add training & equipment records
Keep miner training and equipment activity connected to the right people, units and mine site.
- 1.Add employees under Training Records, then log each person’s training. Record instructor details and sign-offs, and attach certificates or supporting documents.
- 2.In Mobile Equipment, add each unit to Equipment Inventory. Open Operator Task Training, choose Assign operator, and pair each employee with the unit they operate. A pairing without completed, signed Task Training appears in Action Required.
- 3.If task training is not required for that person and unit, choose Not required on their assignment, enter the reason, and save the exception. The alert clears for that pairing only; choose Require training to restore it. Record pre-op and post-op Vehicle Condition Reports, repairs and maintenance as work happens.
Mobile Equipment
Inventory, exams, maintenance, training and annual review.
Stay on top of action items
The mine dashboard shows records on file, sections covered, items needing review and the live Action Required count.
- 1.Open Action Required to check missing task training for assigned operators and annual refresher training due soon. PitPro counts 12 months from each employee’s latest completed annual refresher record and starts alerting 60 days before the next due date; check your approved plan for actual requirements.
- 2.Log MSHA citations and orders with their details and abatement dates. Open citations past their abatement date are flagged. Track quarterly filing requirements and other overdue or missing records here, too.
- 3.Use Chemicals & SDS for your chemical inventory and Safety Data Sheets. Review generic reference SDS and replace them with the manufacturer’s document where appropriate. Most flags clear when the matching record is added; task-training exceptions require a documented reason for that person and unit.
Action Required
Calculated from this mine’s records.
1 assigned operator
1 employee · within 60 days
1 item
2 items
1 item
1 item
Inspector Access & ongoing use
When someone needs to review the book, you can share access to one mine’s records without handing over your account.
- 1.In that mine’s Settings, create a labeled, time-limited, read-only Inspector Access link. Copy it to share; it expires automatically and can be revoked. Views are logged.
- 2.Keep adding records after each training, inspection or repair. Revisit the dashboard and book regularly to see what’s missing or marked Needs Review before a visit.
Inspector access
Read-only link to this mine’s MSHA Book. Expires automatically and can be revoked.
MSHA Inspector
Active · 0 views
Start with one mine.
Build from there.
14-day free trial with a payment method collected at checkout. $69/month after the trial includes 1 mine and up to 3 users. Add a mine for $35/month or another 3-user pack for $20/month. Monthly plans only.
PitPro helps organize, document, track and retrieve records. It is not MSHA-approved or certified and does not guarantee compliance or acceptance of any record. Operators remain responsible for their regulatory obligations.